HR Draft-01-07-2013




Draft H.R. Policy for Employees servicing in MEPMA, IKP-Urban:

1. Introduction :
                   Government in M.A. & U.D. Dept., has agreed in principle to implement H.R.Policy by the MEPMA society for the personal engaged in IKP-Urban (MEPMA) programme on the lines of H.R.Policy implemented for personnel working in Rural areas under the Society for Elimination of Rural Poverty (SERP) vide their G.O.Rt.No.336 M.A., Dt:1-3-2009 and directed the Mission Director, MEPMA to take necessary action to implement the H.R.Policy. The order itself envisages to provide all the benefits to the employees of MEPMA on par with the employees of SERP.
                   There are multiple categories of employees engaged by the Mission for Elimination of Poverty in Municipal Areas (MEPMA) and it is Registered as Society. The persons engaged by the Project are drawing their remuneration from the project funds. MEPMA has hereby formulated a draft H.R. Policy for all such employees, employees retired from Government an Government funded organizations and who crossed 58 years age and who got reemployed in MEPMA will not come under the purview of this H.R. Policy.
                   This document explains silent features of H.R. Policy meant for MEPMA, IKP-Urban at various levels, it contains various levels and categories of employees, provisions of benefits such as Annual Increment, Promotion Policy, T.A./D.A., Tour Policy, Conveyance, Mobile, City Compensatory Allowance, EPF/ESI, Leave Policy, Insurance Policy, Performance appraisal and Code of Conduct.
2. Scope :
The provision of H.R. Policy are applicable to all the employees engaged in MEPMA,IKP-Urban at State, District and ULB level as mentioned below.
3. Date of Applicability :

          Issue of the G.O.Rt.No.336, H.R.Policy, dated : 1-3-2009

4. Tenure :

          Fixed tenure for 5 years on the renewal basis till attains 58 years age

5. Grouping of Contract persons into levels & categories:

          The MEPMA - IKP-Urban Contract persons who are covered under this HR policy are grouped into levels and categories depending upon the net designation in which they are working. The field functionaries are grouped as 4 levels and non field functionaries are grouped as 3 categories.




The details of levels and categories are given in the following table:
Table - 1
Levels for field functionaries
Sl. No
(1)
Level

(2)
Designation
1
L5
 Senior Specialists (state level)
2
L4
Jr. Specialist at DistrictLevel/Jr.Specialist DISABILITY,VAL,SOC
3
L3
Poverty Resource Person  at ULB level
4
L2
Community Organizers at ULB level
5
LI
CLRPS  at ULB Level
Table – 2
Categories for other than field functionaries
Sl. No
Category
Designation
1
C3
System Administrator and MIS Manager at State Level
2
C2
Data Entry Operators at State level / District / ULB;
and  Jr. Assistants at  State Level/ District
3
C1
Office Assistants at State Level/ District
6. Levels and qualification:
          The Qualifications and Method of engaging for each Level/Category as specified in column (1) & (2) shall be as indicated against each entry in columns (3) of the following table:
Table – 3

Level
Designation
Qualifications
1
2
3
L5
Senior Specialists
Must possess PG degree in relevant subject with 5  years experience in urban poverty alleviation schemes & documentary skills and preference for Phd.
L4
Jr. Specialist at District Level/ Jr. Specialist  at ULB Level
Must possess  any PG, Degree in 5 years experience in urban poverty alleviation schemes (APUSP / MEPMA / SJSRY) / must be a graduate and 7 years and above experience poverty alleviation schemes in APUSP / SJSRY
L3
Project Resource Person
Must possess a any PG
with 1 years experience in urban poverty alleviation schemes or Degree with 3 years experience in poverty alleviation schemes .
L2
Community Organizers at ULB level
Must be a graduate.
L1
CLRPs at ULB S
Must be a graduate.



Table - 4
Category
Designation
Qualifications
1
2
3
C3

MIS Manager and System Administrator (at State Level)
1. MIS Manager :
 B.Tech / MCA + 3 Years experience in relevant field
2. System Administrator
Degree + MCSE (Microsoft Certified Systems Engineer) Certificate + 3 Years experience in relevant field
C2

Jr. Assistants at State Level / District) and      Data Entry Operators at State level / District /
  ULB
1. Jr. Asst. :
Degree with skills in Computer applications. :
 2. DEO
Degree with Diploma in Computer Applications and Typing knowledge.
C1

 (Office Assistants at State Level/  District)
Office Asst. :
1. SSC or equivalent qualification.

7. Method of engaging:
Subject to the provisions +engaging the persons for the levels of posts specified in column-(2), the unit of the office, method of engaging the persons and the competent  authority to address the MEPMA shall be as specified in the column (3), (4) and (5) of the following table.
Table – 5

Sl. No
(1)
Level

(2)
Unit of office

(3)
Method of Engaging the Services
 (4)
competent Authority
(5)
1
L5

State
Through MEPMA (preference will be given internal candidates only)

Mission Director

2
L4
District
Through MEPMA (preference will be given internal candidates only)
Project Director

3

L3

Urban Local Body

Through MEPMA (preference will be given internal candidates only)
Project Director
Project Director
4
L2
Urban Local Body
Through MEPMA (preference will be given internal candidates only)
Project Director
5
L1
Urban Local Body
Through MEPMA (preference will be given internal candidates only0
Project Director


Table – 6

Sl. No
Category

Unit of Office
Method of Engaging the Services
Competent Authority
1
2
3
4
5
1
C3
(MIS Manager and System Administrator at State Level)
State
Through MEPMA
(preference will be given internal candidates only)
Mission Director
2
C2
(Data Entry Operators at State level / District / ULB;
and  Jr. Assistants at State Level /District)

State ( for state level posts)


District
( For district & ULB level posts)

Through MEPMA
(preference will be given internal candidates only)

Through MEPMA
(preference will be given internal candidates only)
Mission Director



Project Director
3
C1
(Office Assistants at State Level / District)
State ( for state level posts)


District
( For district & ULB level posts)

Through MEPMA
(preference will be given internal candidates only)

Through MEPMA
(preference will be given internal candidates only)
Mission Director



Project Director

While engaging persons on for MEPMA – IKP-Urban the following shall be followed as per Government Circular Memo No.17944/668/A2/SMPC/2007, Finance (SMPC) Department, dated.06-07-2007.

7.1 Rule of Reservation:
 Rule of Reservation as per the existing 100 point roster already prescribed in Rule 22 of the Andhra Pradesh State and Subordinate Service Rules by the State Government shall be followed in all appointments.

7.2 Presidential Order:
          Presidential order should be followed in all engagements.







8. Re-organize the Remuneration structure as per the Grades :

The remuneration structure for each level/category is given hereunder in the table.  The Executive Committee is competent to reduce / increase or modify the remuneration structure and fix the other allowances depending upon financial resources.
Table – 7

8A. Remuneration structure :                                    (Amount in Rs.)

Level and Category
Category / Designation
Grading
Present Remuneration In MEPMA (in Rs.)
HR Policy as per SERP Remuneration In (in Rs.)  
Union demand on Proposed Remuneration structure Basic( in Rs)
Possibility to allow enhancement.
L5
Sr. Specialist  at State Level
15000-35000(it is varied  person to person
33000
34500
36000
Enhancement @6%  per annum may be given subject to satisfactory performance
L4
Jr. Specialist at District Level
3 & above Experience in MEPMA/ APUSP/ SJSRY)
18000
22841
25000
Enhancement @6%  per annum may be given subject to satisfactory performance

Jr. Specialist  at ULB Level
3 & above Experience in MEPMA/ APUSP/ SJSRY.
10000
16068
22000
L3
Project Resource Person (PRP)
 (3 & above Experience in MEPMA/ APUSP/ SJSRY)
10000
16068
20000
Enhancement @6%  per annum may be given subject to satisfactory performance
L2
Community Organizer (CO) at ULB level
(3 & above Experience in MEPMA/ APUSP/ SJSRY)
9000
12060




15000
Enhancement @6%  per annum may be given subject to satisfactory performance
L1
CLRPs at ULB level
(3 & above Experience in MEPMA/ APUSP/ SJSRY
3150
6297
9000
Enhancement @6%  per annum may be given subject to satisfactory performance
Cat-3





MIS Manager and System Administrator (at State Level)

 -
22000




22000 




24000




Enhancement @6%  per annum may be given subject to satisfactory performance


Administrator (at State Level

18000
18000
20000
Cat-2
Jr. Assistants at  State Level/ District) and      Data Entry Operators at State / District / ULB level
 2 Yr. & Above
9500
9500 
15000
Enhancement @6%  per annum may be given subject to satisfactory performance
Cat-1
(Office Assistants at District / State Level)

6700
6700
10000
Enhancement @6%  per annum may be given subject to satisfactory performance
Night Watch men

5000
6700
8000
Messenger

5000
6000
7500









9. Annual enhancement:
         
          As a general policy all the MEPMA, IKP-Urban  persons (all 4 levels and 3 categories) are eligible receiving annual enhancement to their remuneration @ 6% on their gross remuneration. The enhancement to the 5 levels shall be subject to the satisfactory of their performance and it will be released every year after performance appraisal salary to be reviewed on yearly basis and salary to be equivalent to the regular employee minimum salary of the same category / Basic (minimum scale + DA + HRA )

10. Promotion Policy :

Every once on three years promotions to be compulsory given.

11. Tour policy:
         
          The MEPMA, IKP-Urban  persons are eligible for travel and daily allowances as per the orders issued on tour policy by the Mission Director.

Table - 8

Suggested Rates for MEPMA
MEPMA Category
Grade
Lodging & Boarding on production of actual bills subject to a cealing of
DA
TA
Mission Cities in A.P. and Places Outside A.P.
Corporations in A.P.
Other Places
 in A.P.
Mission Cities in A.P. and Places Outside A.P.
Corporations
in A.P.
Other Places
 in A.P.
1
2
3
4
5
6
7
8
9


Rs.
Rs.
Rs.
Rs.
Rs.
Rs.

L5
Sr. Specialist / Specialist at State Level
1500
1000
350
200
200
150
By train II/ III AC & AC Bus with special permission of MD, MEPMA they can travel by Air (Appex  Air Fare)
L4
Jr. Specialist at District Level/ Jr. Specialist DISABILITY, VAL, SOC/ Jr. Specialist
1500
1000
350
175
175
125
By Train 2nd Sleeper / Non-AC Bus
L3
Poverty Resource Person

1500
1000
200
125
125
90
By Train 2nd Sleeper / Non-AC Bus
L2

Community Organizers at ULB level
1500

1000

200

125

125

90
L1
CLRPs at ULB level
1500
1000
200
125
125
90
 Category – 3
MIS Managers
1500
1000
350
200
200
150
 By train II/ III AC & AC Bus with special permission of MD, MEPMA they can travel by Air (Appex  Air Fare)

System Administrator
1500
1000
200
125
125
90
By Train 2nd Sleeper / Non-AC Bus
 Category – 2
Jr. Assistants at State and District Level

1000
200
125
125
90

NOTE: 1)  For the specialists at District PMU, if they are drawing conveyance allowance of more than Rs.1000/- per month, then the same shall be limited to Rs.1000/- per month, if they choose to claim any TA & DA on their tours within the district.
2) The District Level Specialists may exercise the Option either to receive Rs.2000/- as fixed conveyance allowance, (with a minimum of 15 days tour) or to claim actual TA & DA on tours in the district along with Rs.1000/- as fixed conveyance allowance.


12. FTA / Mobile / CCA:

          The MEPMA, IKP-Urban Contract persons are entitled for conveyance allowance, mobile phone allowance and City Compensatory allowance as indicated against their names

Table-9
(in Rupees)
Level and Category
Category / Designation
FTA
Mobile allowance
City Compensatory allowance
1
2
3
4
5
L5
Sr. Specialist  at State Level
2000/-
1500/-
1250/-
L4
Jr. Specialist at District Level/ Jr. Specialist DISABILITY,VAL,SOC
3000/-
1000/-
2000/-
L3
Project Resource Person (PRP)
Mission Cities - 2000/-
Municipal Corporations - 1500/-
Municipalities - 1250/-
900
Mission Cities - 2000/-
Municipal Corporations &
Municipalities - 1000/-
L2
Community Organizer (CO) at ULB level
Mission Cities -2000/-
Municipal Corporations -1500/-
Municipalities - 1250/-
750
2000/- (GHMC C.O's) Already provided) 1000/- (GVMC & VMC Already Provided)
L1
CLRPs at   ULB Level
Mission Cities -1500/-
Municipal Corporations -1000/-
Municipalities - 750/-
750
Mission Cities - 1000/-
Municipal Corporations &
Municipalities - 500
Cat-3
MIS Manager and System Administrator (at State Level)

750
Mission Cities - 2000/-
Municipal Corporations &
Municipalities - 1000/-
Cat-2
Jr. Assistants at  State Level/ District) and      Data Entry Operators at State / District / ULB level

750
Mission Cities - 2000/-
Municipal Corporations &
Municipalities - 1000/-
Cat-1
(Office Assistants at District / State Level)

750
Mission Cities - 2000/-
Municipal Corporations &
Municipalities - 1000/-
12A) Vehicle maintenance allowance :

Level and Category
Category / Designation
Vehicle allowance      proposed
1
2
3
L4
Jr. Specialist at District Level/ Jr. Specialist DISABILITY,VAL,SOC/Jr. Specialist
1500
L3
Project Resource Person (PRP)

1250
L2
Community Organizer (CO) at ULB level

1000
L1
CLRPs at ULB Level
1000

13. HRA :

Level and Category
Category / Designation
HRA
1
2
3
L5
Sr. Specialist  at State Level
Mission Cities 30% /
Municipal Corporations &
Municipalities 20% on Basic Pay
L4
Jr. Specialist at District Level/ Jr. Specialist DISABILITY,VAL,SOC
L3
Project Resource Person (PRP)
L2
Community Organizer (CO) at ULB level
L1
CLRPs  at ULB Level
C3
MIS Manager and System Administrator (at State Level)
C2
Jr. Assistants at  State Level/ District) and      Data Entry Operators at State / District / ULB level
C1
 (Office Assistants at District / State Level)


14. EPF / ESI:
         
          All the MEPMA employees covered under this H.R. Policy will be eligible to get covered under the appropriate provident fund (EPF / ESI) as per their eligibility, based on the rules in vogue.

15. Leave Policy:
         
          All the MEPMA, IKP-Urban persons who are covered under the HR policy are entitled to avail the following leaves:
         
i) Casual Leave

Besides Sundays and public holidays as notified by Government, persons can avail 15 days of casual leave in a calendar year, which are lapsable at the end of each calendar year.  CL shall not be allowed continuously for more than 5 days. 

ii) EL’s :

          18 days per calendar year

iii) Sick leave :

          20 per calendar year

iv)  Maternity Leave

Maternity leave on full pay can be sanctioned to the married female persons with less than two surviving children for a period of 120 days.

In case of miscarriage, 6 weeks leave can be sanctioned subject to the condition of production of Medical certificate.  The abortion leave also has to be granted for 6 weeks by the competent authority to the married female persons, to those with less then two surviving children.

Leave of any kind may be granted in continuation of Maternity leave, if the application is supported by a Medical certificate.  Leave of any kind in continuation of maternity leave may also be granted in case of illness of a newly born baby, subject to the women person producing a medical certificate from the Assistant Civil Surgeon to the effect that the condition of the ailing baby warrants mother’s personal attention and her presence by the baby’s side is absolutely necessary.
Maternity leave is not debatable to any leave account.

v)   Paternity Leave
Competent authority may grant paternity leave for a period of 15 days on full pay to married male persons who have less than two surviving children.  The paternity leave shall be availed by the male person during the period of pregnancy including three months after delivery.

vi)  Special Casual Leave
Special casual leave, not counting against ordinary casual leave, may be granted in the following circumstances.

a)    Any Person who undergoes operation under family planning   scheme is eligible for special casual leave on production of medical certificate from Assistant Civil Surgeon / Civil Surgeon / who conducted the operation.  Female persons who undergo Tubectomy are eligible for special casual leave for a period of 20 days and male persons who undergo Vasectomy are eligible for six days of special casual leave. One day special casual leave is eligible for Medical Termination of Pregnancy(MTP). Whenever surgeries are taken place by other than Government hospitals such certificates to that extent by the concerned doctors shall be counter signed by Municipal Health Officer wherever available or Assistant Civil Surgeon / Civil Surgeon of the nearest Public Health Centre / Community Health Centre.

b)   Persons who undergo operation for re-canalization are eligible for special casual leave upto a period of 21 days or actual period of hospitalization as certified by Assistant Civil Surgeon.
c)    One day special casual leave may be granted to female persons on the date of intro-uterine-contraceptive device.

d)   Female persons who undergo salpingectomy operation after Medical termination of pregnancy (MTP) are eligible for special casual leave for a period of 20 days.

e)    Special C.L for the purposes mentioned above shall be sanctioned only after submission of the certificate issued by Assistant Civil Surgeon.


Vii)   Special Disability Leave
Special disability leave can be granted to a person who is   disabled by an injury caused consequence of the due performance of his duties in the MEPMA.  The period of leave shall be not more than six weeks it should be certified by a Civil Assistant Surgeon / Civil Surgeon.
Special disability leave should not be debited against the account of any other kind leave of the person.

viii)  Authority to sanction leaves
          The following authorities are competent to examine and sanction the leaves and allow the to claim the remuneration to the said period for the concerned.



Table – 10

Sl. No
Level

Unit of office

competent Authority to sanction leaves
1
2
3
4
1
L5

State

Mission Director

2
L4
District
Project Director

3

L3


ULB
Project Director
4
L2
ULB
Project Director
5
L1
ULB
Project Director

Table – 11

Sl. No
Category

Unit of Office
competent Authority to sanction leaves

1
2
3
4
1
C3

State
Mission Director
2
C2

State
Mission Director

District & ULB

Project Director
3
C1

State

Mission Director

District & ULB

Project Director

16. Insurance Policy:

          MEPMA, IKP-Urban Contract persons who are covered under HR policy will have Group Insurance Policy:

16.A. Group Insurance :         

                   Medical insurance Self and family members with 24 hours coverage Rs.5 lakhs



16.B Accidental Insurance :

With 24 hours coverage Rs.5 lakhs
16)C. Health Cards :
                   As per SERP


17. Code of conduct:

          Every person of the MEPMA shall be devoted to his duty and shall maintain absolute integrity, discipline, impartiality and sense of ownership.
          Every person of the MEPMA shall have strong faith in the capacities of poorest of the poor and poor, commitment to work, honesty, sincerity, truthfulness, integrity, transparency and committed to the development of poor communities especially deprived communities.  He/She shall have empathy towards the poor, especially towards women issues.
                    Every person shall treat his fellow persons, members and staff of Community Based Organisations (CBOs) courteously and respectfully.
          No person shall behave in a manner which is unbecoming of such person or derogatory to the prestige of the MEPMA or which will place her/his official position under any kind of embarrassment.
          He/She shall obey the orders of superiors given in writing.  Where it is not practicable to obtain direction in writing, shall obtain written confirmation of the direction as soon thereafter as possible.  It shall be responsibility of such superior official to confirm in writing the oral directions given by her/him, and in any event, he/she shall not refuse such written confirmation where a request is made by the person to whom such direction was given.  However this shall not empower the person to evade her/his responsibility by seeking instructions from, or approval of, an official superior where such instructions are not necessary under the scheme of distribution of powers and responsibilities.
          Every person holding a superior post shall take all possible steps to ensure the integrity and devotion of duty of all persons for time being under her/his control and authority.
Explanation: any person who habitually fails to perform the task assigned to him within the time set for the purpose and with the quality of performance expected of him shall be deemed to be lacking in devotion to duty.

17.1. Prohibition Regarding Employment of Children
a) No person shall employ on work, any child below the age of 14 years.






17.2.  Prohibition of sexual harassment of working women
1.      No person shall in performance of her/his official duties act in a discourteous and discriminate manner or indulge in sexual harassment with any woman at work either directly or by implication.
2.       Every person who is the incharge of a work place shall take appropriate steps to prevent sexual harassment. ‘Sexual Harassment’ includes such unwelcome sexually determined behaviour either directly or by implication such as
a) Physical contact and advances
b) A demand or request for sexual favours;
c) Sexual coloured remarks;
d) Showing pornography;
e) Any other unwelcome physical, verbal or non-verbal conduct of sexual nature.
Such conduct which amounts to special offence under the Indian Penal Code 1860 or under any other law for the time being in force.
17.3. Observance of Secrecy

No person shall divulge directly or indirectly any official document or any official information or records of confidential nature either to a member of the public or any outside MEPMA or to any other person who is not authorized to receive the same or to any non-official person or the press.
17.4 Absence from duty

No person shall absent himself from his duty or be late in attending office or leave the station without having first obtained the permission of the authority competent to sanction casual leave.
Provided that in the case of unavoidable circumstances where availing of prior permission is not possible or is difficult, such permission may be obtained later subject to the satisfaction of the competent authority that such a permission could not be obtained under the existing circumstances.
17.5. Taking up outside employment

1.      No person shall engage her/himself directly or indirectly in any trade or business or undertake any employment for remuneration without sanction of Mission Director / Project Director as the case may be.
2.      Honorary work of social or charitable nature, work of literary, artistic or scientific, professional, cultural, educational, religious or social character can be taken up with the approval of Mission Director / Project Director as the case may be provided it does not interfere with his/her official duties. 
Explanation:   Canvassing by person in support of the business of insurance MEPMA, Commission MEPMA and the like owned or managed by spouse or any other member of his/her family shall be deemed to be breach of this condition.

17.6. Consumption of intoxicating drinks and drugs
Notwithstanding anything contained in the provisions of any law relating to intoxicating drinks or drugs for the time being in force in any area, no Person of the MEPMA shall-
“While on duty, possessing or be under the influence of such drinks or drugs to such an extent as to render him incapable of discharging his duty properly and efficiently; or
Appear in a public place in a state of intoxication;  or consume such drinks  or drugs in excess”.

18. Transfer Policy :
FTE is who are transferred purely on the Organisation’s interest are eligible for transfer allowances/ benefits against an issue of transfer order from the competent authority and without affecting his/ her level scale and grade (unless specified). Against transfer, the FTE is eligible for the allowance /benefits as per the specified). Against transfer, the FTE is eligible for the allowance / benefits as per the transfer policy.

19. Additional charge allowances Policy :
                   The FTE is eligible for full additional charge only if he/she holds full charge of an equal or higher position against an order issued by the competent authorit

20. Career Advancement :
                   Annual increments are available for every contract employee on completion of at least 2 years of service. Consequently, they will move horizontally in a given scale. Movement from one scale to another will be covered under the career advancement Policy. The criteria for taking employees from one level to the next higher level will be based on both eligibility and suitability. The eligible criteria are laid down in the H.R. Manual. Suitability will be tested by means of performance appraisal scores, skill tests, interviews etc.,

                  


Yours faithfully,


           Employees  who  are  using  two  wheeler  motor  vehicles(procured  from  the
PATTANA INDIRA KRANTHI PATHAM                                                                                       STAFF WELFARE ASSOCIATION

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